June 10, 2015

Diagnosing Your Office Needs: A Guided Survey

There are many reasons why a business seeks out new space:

  • The business may be new
  • The company may be opening a second location
  • The business may have outgrown its existing space
  • Rent may have risen beyond a reasonable rate.

Determining the size, type and location of a new office space can be daunting, but whatever the reason for an office property search, it is critical to assess your needs before choosing a location. Working closely with a commercial real estate professional can ensure that you eventually choose the right space for your business.If you’re just getting started in your hunt for a new office space, here is a guide to help you to understand your unique needs.

How Much Space Do You Need?

Assessing space is critical. Overestimate, and you may pay too much without ever growing into the office space. Underestimate and your employees could be working on top of one another. Typically, businesses should account for 250 square feet of space per employee who will be working in that location.

What Are Your Accessibility Needs?

Businesses – especially those of a certain size- must comply with the standards of the Americans With Disabilities Act. That means having accessible facilities for employees and customers with special needs. Ramps, accessible doors and bathrooms may be required.

Parking Requirements

When assessing parking needs, always account for the number of employees working in the office, plus some room to grow. You must also account for the number of clients and visitors who pass through the building on a regular basis.

What Are Your Private Office Needs?

Your HR team, upper management, and other managers will require private offices. You might also want to keep an unoccupied office open for client visits, and most offices require a conference room, as well.

Do You Require Storage or Warehouse Space?

If your company requires warehouse space, garage space, or storage space, how much room will you need? How many vehicles will need access to that warehouse and what types of vehicles will come in and out on a daily basis?

What Are Your Technology Space Requirements?

Technology and office equipment can occupy a lot of space. To assess your needs, assume 50 square feet of space for each large piece of technology you operate like copiers, printers, scanners, etc. If you operate your own servers, you will also require separate space as well as heating and cooling for a server room.

What Types of Amenities Are You Looking For?

Do you require a full-service kitchen, or merely a kitchenette with counter, sink, refrigerator and coffee maker? Do you need to set aside space for confidential meetings and conversations? Are you looking for space to install vending machines for employees? Make a list of all the features and amenities you hope to provide to your team.

Location, Location, Location

Do you need to be close to a major city or airport? Do you need easy access to a major highway? Do you prefer to be in a town center or is a more remote location suitable? Location can make or break a business, and it is important to be realistic about your needs.These questions will help get you started on the road to diagnosing your office needs. For a more thorough consultation regarding your goals for your new space, reach out to the commercial real estate professionals at ACRES today. We will help you thoroughly evaluate your needs and connect you with a commercial office space that will help your business thrive.

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